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- Host a Special Event in a Park /City Street
Host a Special Event in a Park/City Street
You must complete an application for a park/Street event permit if any of the following items apply:
- Temporary event, gathering or organized activity, including but not limited to parades, bike races, marathons, walk-a-thons, firework displays, concerts, other types of races and festivals and season special event
- A large number of participants are expected
- The event will be promoted to the general public
- Admission will be charged
- A park not normally used for events, such as a neighborhood park, a beach or a park with no shelter, has been requested
- Vending will occur
- The purpose of the event is to raise money, whether for a non-profit/charity or as a commercial venture
- The event will use extensive space in a park
- If you are not sure whether your event qualifies as a special event please email mrcdirector@ci.monona.wi.us
Anyone seeking a special event permit must complete and file a Special Events Application. An Application must be filled out on-line and the $100 non-refundable fee must be submitted with on-line application.
City staff will review the application and Required Plans; consider the proposed event’s compliance with City ordinances, determine the City resources that will be required and the availability of such City resources and calculate the anticipated costs and expenses, if any, associated with providing necessary City resources for the proposed Special Event; and provide a response to the applicant, in most cases, no later than thirty (30) calendar days after receipt of a completed application.
After approval of application your event may require additional information and permits to be submitted. A meeting will be scheduled either in person or via telephone to coordinate and review requirements for processing the applications.
Application for Mobile Food Establishment
Application for Transient Merchant
Application for Temporary Beer/Wine License
All event and permit fees must be paid 1 week prior to event date. If fees are not paid, a late payment fee will be added to the permit.
A post-event meeting is required after event, if the following criteria is met:
- An event that receives multiple complaints
- An event that has implementation failures
- New Park Events
- Returning Park Events – Significant Changes
- Returning Park Events – No Significant Changes
If the application is for a new event, approval by the Parks & Recreation Board may be required. Applications for new events must be submitted at least 2 months (60 days) prior to the event to be considered and no more than one year (365 days) prior to the event.
Approval from the Parks & Recreation Board may be required if the plans for a returning event differ significantly from previous years’ event. These applications must be submitted at least 2 months (60 days) in advance of the event. Examples of changes that may require Board approval include but are not limited to:
- Expansion of venue
- Gated admission
- Selling beer/wine
- Additional stages
- Significantly increased attendance
- Noise/Sound Amplification
If no significant changes, the application must be submitted at least two months (60 days) prior to the event.
Application Fee | Non-refundable unless date is unavailable | $100 |
Event Scheduling Fee | Based on size and complexity of event | $100, $250, $500 |
| Event Fee | Based on size and complexity of event | $250, $500, $1,000 |
Shelter Reservation Fee | Based on specific shelter & residency type | $125-$350/per day |
Beer/Wine Sales Permit | Submitted after application approval | $10 |
Street Use Permit | Submitted after application approval | $100 |
Mobile Food Establishment | Submitted after application approval | $50/year |
Temporary Structure | Tents larger than a 10’x10’, stages, trailers, dunk tanks, inflatable play equipment, Etc | $100/1st Structure $50/each additional structure |
| Utility Locate | Required if temporary structure requires staking items into ground | $200 |
Amplified Sound | Approved hours 7 am – 8 pm | $50/day |
Exclusive Use of Park | Must be approved by Parks & Recreation Board with 60 day notice prior to event | $100 + shelter fees |
| Vending Fee | Paid pay event host for single day | $50 |
Police Services | If deemed necessary based on event size and scope | $80/hr per officer |
| EMS Services | If deemed necessary based on event size and scope | $50/hr per staff member |
| Ambulance Fee | If deemed necessary based on event size and scope | $100 |
Damage to Property | At cost, plus 10% | |
Event Cancellation Charge | If cancelled at least 60 days prior to event date: If cancelled less than 60 days prior to event date: | 20% of estimated fees |